Menu
Email is the primary way most businesses communicate — with clients, suppliers, partners, and colleagues. It's also one of the most common ways sensitive information gets exposed. Whether it's financial data, personal details, legal documents, or confidential business information, the reality is that most email is transmitted without any meaningful protection unless something is actively in place to encrypt it.
Zix Advanced Email Encryption makes protecting sensitive email communications straightforward. It works automatically in the background, scanning outgoing emails and applying encryption based on your policies — so sensitive information is protected without your team needing to remember to do anything differently. For the recipient, receiving an encrypted email is simple and seamless. For your business, it's a clear and auditable demonstration that you take the security and privacy of your communications seriously.
We Do Your Hosting supplies and manages Zix Advanced Email Encryption as part of our broader hosting and security services, with setup, configuration, and ongoing support all handled by our Bristol-based team.
Zix Advanced Email Encryption is a cloud-based email security solution that automatically encrypts outgoing email communications based on policies you define. Rather than relying on individual employees to decide when to encrypt an email — or to remember to do so — Zix scans every outgoing message and applies encryption automatically when the content triggers a policy rule.
Those policy rules can be configured to detect a wide range of sensitive content — personal data, financial information, health records, specific keywords, or any other criteria relevant to your business. When a match is found, Zix encrypts the email before it leaves your environment, ensuring it can only be read by the intended recipient.
For recipients, the experience is designed to be as simple as possible. Depending on the configuration, recipients may receive the message directly in their inbox using their existing email client, or via a secure portal with a straightforward login — no specialist software required on their end.
Zix also supports inbound encryption, allowing external parties to send encrypted messages to your organisation, and provides detailed reporting and audit trails that give you visibility over your encrypted communications for compliance purposes.
The platform integrates with Microsoft 365 and other major email environments, making deployment straightforward for businesses already using those platforms.
Businesses in virtually every sector send sensitive information by email — and in most cases, that information is travelling without any encryption in place. For many businesses this is simply because no one has put a solution in place, not because they've decided it isn't necessary. The risk is real, and the regulatory consequences of a data breach involving personal or financial information can be significant.
Zix is the right choice for businesses that want to protect their email communications properly without creating a burden for their team. Because encryption is applied automatically by policy, there is no requirement for employees to make judgement calls about which emails need protecting — the system handles it consistently, every time.
It's particularly well suited to businesses in regulated sectors — professional services, financial services, healthcare, legal, and accountancy — where confidentiality obligations are explicit and demonstrable compliance matters. It's also relevant to any business subject to GDPR, where appropriate technical measures to protect personal data in transit are an expectation rather than an option.
For businesses that have experienced an email-related data incident, or simply want to make sure they never do, Zix provides a proportionate, practical, and well-regarded solution that genuinely addresses the risk.
Automatic Policy-Based Encryption — outgoing emails are scanned and encrypted automatically based on your defined policies, without requiring any action from the sender. Sensitive communications are protected consistently and reliably, every time.
Customisable Encryption Policies — policies can be configured to detect a wide range of sensitive content, including personal data, financial information, specific keywords, and other criteria relevant to your business and compliance obligations.
Seamless Recipient Experience — encrypted emails are delivered in a way that is as straightforward as possible for recipients, minimising friction and ensuring that encryption doesn't become a barrier to communication.
Inbound Encrypted Email — Zix also supports inbound encrypted communications, allowing external parties to send encrypted messages to your organisation through a secure portal.
Detailed Audit Trails and Reporting — comprehensive logging and reporting provide a clear audit trail of all encrypted communications, supporting compliance with GDPR, industry regulations, and internal policies.
Data Loss Prevention (DLP) Integration — Zix's policy engine can also function as a data loss prevention tool, detecting and acting on sensitive content before it leaves your organisation in an unprotected form.
Microsoft 365 and Exchange Integration — Zix integrates cleanly with Microsoft 365 and Exchange environments, making deployment straightforward for businesses already using those platforms.
Compliance Support — the combination of automatic encryption, audit trails, and policy controls provides a clear and documentable approach to protecting sensitive communications that directly supports GDPR compliance and other regulatory requirements.
Managed Setup and Configuration — our team handles the initial deployment and configuration of Zix, including defining your encryption policies, so the solution is correctly tailored to your business from the outset.
Ongoing Support — as with all our services, Zix is supported by our Bristol-based team, available Monday to Friday, 8:30am to 5:30pm.
Sensitive communications are protected automatically — because encryption is applied by policy rather than by individual choice, you don't need to rely on your team remembering to encrypt emails or making consistent judgements about what counts as sensitive. Zix handles it every time, without exception.
Your team doesn't need to change how they work — Zix operates quietly in the background. Your team sends emails exactly as they normally would, and the encryption happens automatically. There's no new workflow to learn, no additional software to install, and no friction to manage.
Reduce the risk of a data breach — email interception and misdirection are real risks, and the consequences of sensitive information reaching the wrong hands can be serious — reputational damage, regulatory investigation, and financial penalties. Zix directly reduces that risk by ensuring sensitive emails are encrypted before they leave your environment.
Demonstrate GDPR compliance with confidence — GDPR requires appropriate technical measures to protect personal data in transit. Automatic email encryption is a clear and widely accepted example of such a measure. Zix gives you something concrete and auditable to point to when demonstrating compliance.
Appropriate for regulated sectors — for businesses in legal, financial, healthcare, or other regulated environments where client confidentiality is both a professional obligation and a regulatory requirement, Zix provides a proportionate and practical way to meet those obligations for email communications.
Simple for recipients too — a solution that makes it difficult for recipients to read encrypted emails will quickly be worked around or abandoned. Zix is designed with the recipient experience in mind, making encrypted communication as frictionless as possible for the people you're communicating with.
Full visibility and audit trail — detailed reporting and logging mean you always have a clear record of what has been encrypted, when, and to whom. This is valuable for compliance, for investigating any concerns, and for demonstrating due diligence.
Backed by local support — Zix is set up and managed by our Bristol-based team. If you need help with configuration, policy changes, or have any questions about how the service is working, we're just a phone call away.
Step 1
Step 2
Step 3
Step 4
Step 5
Zix Advanced Email Encryption is a cloud-based solution that automatically encrypts outgoing emails based on policies you define. It scans every outgoing message for sensitive content — personal data, financial information, specific keywords, or other criteria — and encrypts any email that matches before it leaves your environment. The process is automatic and requires no action from the person sending the email.
No — and this is one of its key strengths. Your team sends emails exactly as they normally would. Zix works in the background, applying encryption automatically based on your policies. There is no new software to install on individual computers, no buttons to press, and no requirement for employees to make decisions about which emails to encrypt.
The recipient experience is designed to be as straightforward as possible. Depending on the configuration and whether the recipient is also a Zix user, they may receive the encrypted email directly in their inbox, or they will receive a notification directing them to a secure portal where they can access the message with a simple login. No specialist software is required on the recipient’s side.
Yes. Zix supports inbound encrypted communications, allowing external parties to send encrypted messages to your organisation through a secure portal. This enables two-way secure communication without requiring the external party to have their own encryption solution in place.
Policies are configured during the setup process by our team, based on your business requirements and compliance obligations. Policies can be set to detect a wide range of content — personal data patterns, financial information, specific keywords, regulatory identifiers, and more. Policies can be adjusted over time as your requirements evolve.
Yes — Zix integrates with Microsoft 365 and Exchange environments, making it straightforward to deploy for businesses already using those platforms. Our team handles the integration as part of the setup process.
GDPR requires that personal data is protected with appropriate technical measures, including when it is transmitted electronically. Automatic email encryption is a recognised and widely accepted technical measure that directly addresses this requirement. Zix also provides audit trails and reporting that give you documentary evidence of your encryption activity, supporting broader GDPR compliance documentation.
Zix’s policy engine can be configured to detect a wide range of sensitive content types, including personal data patterns such as National Insurance numbers and financial account details, healthcare information, legal and regulatory content, specific keywords or phrases, and any other content patterns relevant to your business. Our team will work with you to define policies that are appropriate for your specific requirements.
Yes — Zix’s policy engine functions as a data loss prevention tool as well as an encryption solution. When a policy match is detected, Zix can encrypt the email, quarantine it for review, or block it from being sent, depending on how your policies are configured. This gives you control over how sensitive information leaves your organisation, not just whether it is encrypted.
Getting started is simple. Contact our team on 0117 911 8808 or via the enquiry form and we’ll discuss your requirements, talk through the right policy configuration for your business, and handle the setup. We’re here Monday to Friday, 8:30am to 5:30pm, and always happy to help.
We have been using We Do Your Hosting for a while now and I would highly recommend their services. Whatever the problem they are always there to help immediately, always just a call or email away. I can honestly say we have received nothing but fantastic service and support from this company and would encourage anyone that requires this kind of service to choose this one.
Becky Roper – Aspire Environmental
